Dhruvi's Portfolio

Plaky

Through this project we are transforming a static project management tool "Plaky" into an intelligent agentic system to eliminate manual data entry by the means of Generative & Agentic AI.

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Role

Interface Designer

Industry

Retail & Marketing

Timeline

1 Month

2025

Team

Aryaa Deshmukh

Aryaa

Dhruvi Chowhan

Dhruvi

Sharvani Garud

Sharvani

Vibhuti Pitale

Vibhuti

Zalak Shah

Zalak

Context

Overview

Context

Overview

Plakyisavisualprojectmanagementtoolforefficientteamcoordinationandprogresstracking.

project failure rate due to unclear goals.

Mins

waste per board setup.

Mins

waste per board setup.

Mins

waste per board setup.

stale data within hours of manual entry.

AI used

Every experience speaks for itself

I have to leave my work to tell Plaky I'm doing my work. It kills my flow and feels like a 'double-edged sword'.
Brian S.
Senior Account Executive
Data is always 24 hours behind because manual entry
Verified Reviewer
IT Administrator
It works for very small projects, but once your team grows, it starts to feel limited and inefficient.
Ben Harper
Associate Researcher
Good concept, but the execution feels incomplete and rushed.
Michael Wong
Marketing
Notifications are inconsistent, so it’s easy to miss important updates.
Natalie Rivera
Technical Engineer
Performance drops noticeably when handling larger projects or multiple boards.
José Paulo Alves
Managing Director

I have to leave my work to tell Plaky I'm doing my work. It kills my flow and feels like a 'double-edged sword'.
Brian S.
Senior Account Executive
Data is always 24 hours behind because manual entry
Verified Reviewer
IT Administrator
It works for very small projects, but once your team grows, it starts to feel limited and inefficient.
Ben Harper
Associate Researcher
Good concept, but the execution feels incomplete and rushed.
Michael Wong
Marketing
Notifications are inconsistent, so it’s easy to miss important updates.
Natalie Rivera
Technical Engineer
Performance drops noticeably when handling larger projects or multiple boards.
José Paulo Alves
Managing Director

Source

This dataset reviews a Plaky's user feedback and simple analysis. It groups issues into categories to show common problems, especially to identify specific areas for improvement, while also including some positive feedback.

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Workspace Structure

Gen AI Problem Statement

Plakyactsasapassiverecordoftasks,whichcausesuserstoperformhighmanualmaintenanceinsteadofprovidingproactiveguidance.

The Goal

Automatically generate meaningful task updates so users don’t need to manually write progress descriptions.

The Idea

AI drafts status updates and summaries based on chats and user input.

How

The system analyzes team conversations and uploaded files to draft contextual status updates and activity summaries for each item.

Gen AI

The Solution

Gen AI

The Solution

Input Analysis

The AI parses text, files, or audio within the board’s native chat channel to identify actionable intent.

Input Analysis

The AI parses text, files, or audio within the board’s native chat channel to identify actionable intent.

Input Analysis

The AI parses text, files, or audio within the board’s native chat channel to identify actionable intent.

Contextual Detection

Key metadata like task names, assignees, and deadlines; are extracted automatically from the natural conversation.

Contextual Detection

Key metadata like task names, assignees, and deadlines; are extracted automatically from the natural conversation.

Contextual Detection

Key metadata like task names, assignees, and deadlines; are extracted automatically from the natural conversation.

Validation

A "suggestion card" appears in the chat, allowing the user to review, edit, or confirm the task details before they hit the board.

Validation

A "suggestion card" appears in the chat, allowing the user to review, edit, or confirm the task details before they hit the board.

Validation

A "suggestion card" appears in the chat, allowing the user to review, edit, or confirm the task details before they hit the board.

Bringing It to Life

Using cutting-edge technologies, we develop and implement your project with precision and care.

Bringing It to Life

Using cutting-edge technologies, we develop and implement your project with precision and care.

Bringing It to Life

Using cutting-edge technologies, we develop and implement your project with precision and care.

Sync

Upon confirmation, a visual task card is shared in the chat, and the item is automatically added to the corresponding project board.

Sync

Upon confirmation, a visual task card is shared in the chat, and the item is automatically added to the corresponding project board.

Sync

Upon confirmation, a visual task card is shared in the chat, and the item is automatically added to the corresponding project board.

Information Architecture

Gen AI

Interface Design

Gen AI

Interface Design

Agentic AI

TheAuto-Reschedulerisanautonomousagentdesignedtokeepprojecttimelinesaccuratewithoutmanualmaintenance.

The Problem

When one task slips, the project manager must manually move every dependent task, check calendars, and "guess" the new timeline. This creates a Management Tax, where more time is spent fixing the board than doing the work.

The Consequence

Because manual updating is tedious, boards are often left out-of-date, leading to missed deadlines and team confusion.

Agentic AI

The Solution

The Auto-Rescheduler is a solution for when small, daily delays (like a "stuck" task or a late feedback loop) accumulate until the project board no longer reflects reality.

Agentic AI

The Solution

Agentic AI

The Solution

Identifies Delays

It monitors your board for tasks marked as "Stuck" or "Delayed."

Identifies Delays

It monitors your board for tasks marked as "Stuck" or "Delayed."

Identifies Delays

It monitors your board for tasks marked as "Stuck" or "Delayed."

Finds Real Gaps

It checks your calendar and team availability to see when the work can actually get done.

Finds Real Gaps

It checks your calendar and team availability to see when the work can actually get done.

Finds Real Gaps

It checks your calendar and team availability to see when the work can actually get done.

Suggests Options

Instead of making a "guess," it gives you three clear choices (Conservative, Balanced, or Aggressive) to fix the timeline.

Suggests Options

Instead of making a "guess," it gives you three clear choices (Conservative, Balanced, or Aggressive) to fix the timeline.

Suggests Options

Instead of making a "guess," it gives you three clear choices (Conservative, Balanced, or Aggressive) to fix the timeline.

Guarantees Deadlines

It respects your "Hard Ceilings," ensuring that while dates can shift, your ultimate project deadline never slips without an alert.

Guarantees Deadlines

It respects your "Hard Ceilings," ensuring that while dates can shift, your ultimate project deadline never slips without an alert.

Guarantees Deadlines

It respects your "Hard Ceilings," ensuring that while dates can shift, your ultimate project deadline never slips without an alert.

PEAS Model

Designing together, beyond just pixels.

dhruvichowhan@gmail.com

Designing together, beyond just pixels.

2025 Dhruvi Chowhan

dhruvichowhan@gmail.com

Designing together, beyond just pixels.

2025 Dhruvi Chowhan